[Question] pastel question

[Roger15]

Hi there,

I installed pastel v12 on a main computer then i installed a workgroup v12 on my laptop...now i cannot use pastel without accessing the server....but my laptop is off sight. There is actualy no need to access the server as i just make backups and restore the backups when i head back to the office...is there a way i can create a private network to run pastel to workaround this problem?
Because as it stands now i cannot use pastel without it asking me for my server address.

Thanks

[Neville Bailey]

Will you be the only person accessing Pastel? If so, then there is no need for you to have installed and registered it on the server.

Simply reregister Pastel on your laptop as a standalone/server.

[Roger15]

Hi Neville,

2 people will be. Myself and the head office. The head office is where Pastel will be installed normally and i will be on laptop roaming(i got workgroup serial no)...But I want to use Pastel fully without having to always connecting to the main computer.
The question is I dont want to be always on romote ...its just easier just making a backup from the head office.


way to set this up?
Thanks

[Neville Bailey]

Hi Roger,

I assume that you have a two-user licence. If so, the licence only works on two computers that are networked on the same site.

It is possible, however, to apply for a site licence for your laptop (free of charge) but you will need to contact Pastel to arrange that.

[Roger15]

Hi Neville,

I have asked my reseller regarding this. Apparently Pastel is quite strict on this. But I have a legitimate reason, so I dont see what the problem could be.
Thanks

[Roger15]

Hi Neville,

The site licence is not free now (quite a large annual fee is now due) The only way is to use log me in to use the server. It still does not solve avoiding ADSL usage.

Thanks

[mango]

Hello all,

I just want to make sure as i haven't been doing bookkeeping for a few years now.. i have just done all the salary journal entries for the year (monthly) but now my question is:

I have a Paye&UIF control account which was debited.
I need to close off this control account but not sure where to close it off too, I'm sure its an expense for the business and need to be a expense account.
What would this account be called?

Regards

[Mike C]

Hi mango,

On our system PAYE and UIF fall under the 4410/000 and 4415/000 account numbering and are both Income Statement - I25 Expenses.

[mango]

Hi there,

Sorry...i think i wasnt clear enough so ill explain again.

Lets say we have 1 employee called Mike , hes earning R 10 000 gross per month in the 2014 year.

This is what i did:
Nett salary is R 9 106.67 -- Credit bank and debited "Control account - salaries & Wages"
Paye & UIF R 993.33 -- Credit Bank and debited "Control account - Paye / UIF"

My question now is was this done correctly? if so how do i do the month end journals?

[Mike C]

That sounds right to me. Did you do this via the Cash Book? If so then journal entries are not required as it will post it to the relevant accounts as soon as you update the Cash Book.

If you did them as journal entries, then I do not understand the question about doing month end journals. Could you explain further?

[mango]

Hi Mike,

Yes.. this was processed from cashbook. Thing is.. i was told we need to do payroll journals in order to see "cost to company" and obviously this will report as "Nett salary" and Paye/UIF under control accounts.

Please note that the 2 accounts called "control accounts" is under current liabilities so i need to credit them and debit "salaries and wages".

Am i worrying to much about this or what is the norm in the industry? Do they also put it in a "control account" the journal to correct expense account?

[Mike C]

Ok - we will need to hear from others here.

I use Pastel Payroll which does the breakdown of "cost to company" and then put the Salaries to "Salaries and Wages" expense account and the UIF/SDL to it's respective expense account. I don't use control accounts for these. Perhaps the Auditor does it for me at the end of the year as he asks for a printout of the Payroll Report for the year.

[Dave A]

Hi there,

Sorry...i think i wasnt clear enough so ill explain again.

Lets say we have 1 employee called Mike , hes earning R 10 000 gross per month in the 2014 year.

This is what i did:
Nett salary is R 9 106.67 -- Credit bank and debited "Control account - salaries & Wages"
Paye & UIF R 993.33 -- Credit Bank and debited "Control account - Paye / UIF"

My question now is was this done correctly? if so how do i do the month end journals?

I'm not at all up to speed on Pastel, but that looks like there are a whole lot of entries missing. In an effort to assist I've attached a sample to illustrate the "short route" journal entry equivalents you are trying to achieve as an end result.

Options for tracking cost to company probably varies across the different accounting software platforms.
As a Quickbooks user, I have the option of using the Employee List functionality to effectively "tag" the expense lines against Joe and generate reports specifically relating to Joe's payroll expenses.

I expect other platforms have some sort of equivalent.

In principle, the presence of a control account generally indicates a separate ledger or "sub-system" that deals with the detailed breakdown of transactions within that control account. Common examples would be Debtors and Creditors. Perhaps Pastel has something similar going with Employees?

[Mike C]

I have the option of using the Employee List functionality to effectively "tag" the expense lines against Joe and generate reports specifically relating to Joe's payroll expenses.

I expect other platforms have some sort of equivalent.

Perhaps Pastel has something similar going with Employees?

I am not aware of anything like this in the standard version of Pastel Xpress. Perhaps it is included in an additional module that one can purchase.